PLEASE NOTE: The software tips and shortcuts shown below may also work if you’re using the Office 2007 version.

Tips concerning keyboard shortcuts may still work in 2007; in addition, tips that involve using the lower Office version’s ‘menu’ options may have an equivalent function in 2007 using the new Ribbon and OFFICE button (that replaces the previous menu/toolbars). We will be revising our Software Tips pages as part of our upcoming web redesign and we’ll make necessary additions at that time.

TIP #1: SHORTCUT TO CHANGE CASE (All Versions)

To change the case of selected text, this shortcut will cycle around the various capitalization options available.

• Change Case (PC)  - Shift+F3
• Change Case (MAC)  -  Shift+F3  or Command+Option+C

TIP #2: PREVIEWING MULTIPLE WORD PAGES (All Versions)

When you want to use Print Preview to see how your Word document will look on paper, choose FILE/Print Preview.  If you want to see multiple pages simultaneously, click the Multiple Pages button in the Print Preview toolbar. It's the button that has four tiny pages on it . 

When you click the button, a dialog box showing six small pages opens. Here's how the dialog box is laid out. The top row provides pages 1 through 3. The bottom row provides two to the maximum, placing the pages both vertically and horizontally. You can adjust the number of pages in view by changing the zoom factor.

TIP #3: FORMAT PAINTER (All Versions)

Here's a cool trick that many Word for Windows users overlook--format painting. 

If there's a format in your document that you'd like to apply in some other part of the document, don't bother with a lot of fancy manipulations. All you have to do is click on a line that contains the format you want to use and then click the Format Painter button (it looks like a paint brush) in the toolbar. Clicking the Format Painter button will change the icon to a brush. Move to the text to which you want to apply the format and use the mouse to 'paint' over the text. That's all you have to do. Word will reformat your text.

TIP #4: TRIPLE CLICK - QUICK PARAGRAPH SELECTION (All Versions)

You probably know that you can select a single word in a Word document by double-clicking the word. One you may not know about is that if you triple-click anywhere in a paragraph, Word selects the entire paragraph.

TIP #5: USING AUTOTEXT (All Versions)

This is a quick way to store text that you type over and over again

    Example:    Sincerely,
                    Lisa Stevenson
                    Training Lab Support
                    Electronic & Computer Services

           

Word version 6.0 (PC/MAC):

To store the AutoText 

• Highlight the text you would like to save to AutoText 
• EDIT/AutoText 
• Give the text a short name that's easy to remember (example for above:las) 
• Add 

To insert the AutoText 

• Type the short name you chose (example from above: las) 
• There are three ways to insert the AutoText in this version (6.0) 

  -- PC - Alt/Ctrl/V     MAC - Command/Option/V 
  -- Click on the AutoText Button 
  -- EDIT/AutoText/highlight your choice/Insert 

Word version 7.0:

To store the AutoText 

• Highlight the text you would like to save to AutoText 
• EDIT/AutoText 
• Give the text a short name that's easy to remember (example for above: las) 
• Add 

To insert the AutoText 

• Type the short name you chose (example from above:  las) 
• There are two ways to insert the AutoText in this version (7.0) 

  -- F3
  -- EDIT/AutoText/highlight your choice/Insert

Word versions 97 - 2003:

To store the AutoText 

• Highlight the text you would like to save to AutoText 
• INSERT/AutoText/New 
• Give the text a short name that's easy to remember (example for above: las) 

To insert the AutoText 

• Type the short name you chose (example from above: las) 
• To insert the AutoText in this version 
  -- INSERT/AutoText/AutoText/highlight your choice/Insert

TIP #6: HOW TO USE BOOKMARKS IN YOUR DOCUMENTS (All Versions)

You can use bookmarks in Word to mark a specific paragraph, location, or graphic that you'll need to refer back to on a regular basis. To use Bookmarks, select the item you want to bookmark.  If you want to set a bookmark for an empty location in the document, simply click where you want the mark to apply.

Earlier Versions than MS Office '97

• Choose EDIT/Bookmark
• Give your bookmark a name
• Click Add

To return to the bookmark later

• Choose EDIT/Bookmark
• Select the name and click Go To
• The cursor will jump to the marked location. When you're finished with the Bookmark dialog box, click CLOSE

Office 97 - 2003

• Choose INSERT/Bookmark
• Give your bookmark a name and click Add

To return to the bookmark later

• Choose INSERT/Bookmark
• Select the name and click Go To
• The cursor will jump to the marked location. When you're finished with the Bookmark dialog box, click CLOSE

TIP #7: HANG YOUR ART ON THE SPIKE (Versions Prior to 2002)

Suppose you're working in Word and you don't like the way you've placed a picture.  In fact, you believe the best approach would be to finish all the text entry before you insert the picture. If you cut the picture, it gets put on the Clipboard. If you then cut something else, your picture is gone.

On a PC (All versions)

This is no problem is you use the Spike.  Select the picture and press Ctrl+F3. Now the picture will remain on the Spike until you need it again.

To paste the picture and remove it from the Spike, click where you want the picture to appear and press Ctrl+Shift+F3.  Remember that this will completely clear the Spike and paste all its contents into the document.

On a MAC (All versions)

This is no problem is you use the Spike. Select the picture and press Apple+F3. Now the picture will remain on the Spike until you need it again.

To paste the picture and remove it from the Spike, click where you want the picture to appear and press Apple+Shift+F3. Remember that this will completely clear the Spike and paste all its contents into the document.

TIP #8: MISSING MENU ITEM IN WORD (All Versions)

If you lose a menu item and wonder what happened, you can get it back by doing the following:

• From menu, select TOOLS
• Select Customize
• Click Commands TAB

Be sure "Save In:" at bottom of window shows 'NORMAL.DOT'. On the left, scroll down and click on Built-In Menus.  On the right, click what you're missing, and drag it onto your menu, locating it wherever you like. Click CLOSE.

TIP #9: INCLUDE THE PATH AND FILENAME IN A DOCUMENT (Versions 7.0 and above)

You can use fields to insert the filename, date, word count, and other information about your file.  Fields can be set to update automatically when you print or save, so you don't need to modify the text when this information changes.

To insert the path and filename in a Word for Windows 95 or Word 97 document

• Open your FOOTER (View menu/Header and Footer) and position the insertion where you want the filename to appear.
• From the menu under INSERT, select Field. 
• From the list of fields, click Filename (for version 2000, click document information from the categories section and then click Filename from the field names section).

This will insert the filename of the document, but to include the entire path you need to add a switch. 

For Versions 7.0, 97 & 2000:

• With Filename selected, click Options to see a list of switches that pertain to the selected field. 
• On the Field Specific Switches Tab, click \p and then click Addto Field to include the path in the filename field. 
• Click OK to return to the Field dialog box, and click OK again to insert the field in your document.

For Version 2002 & 2003:

• check the 'Add Path to filename' checkbox

TIP #10: TO SELECT A RECTANGULAR/COLUMN BLOCK OF TEXT (All Versions)

Hold the ALT key down and drag to highlight text with the mouse.

TIP #11: TO CREATE A WATERMARK (All Versions)

You can have text, graphics, or borders appear on every page of a document like a watermark, but you don't need a macro to do it.  You can create your watermark in Header and Footer view.  That way your watermark appears on every page automatically, the way headers and footers do.

The following steps are for Word for Windows 95,  Word 97 and Word 2000:

• On the Standard toolbar, click the Drawing button to display the Drawing toolbar. 
• On the View menu, click Header and Footer. 
• On the Header and Footer toolbar, click the Show/Hide Document Text button to hide the text and graphics in the main document. 
• On the Drawing toolbar, click the Text Box button. (In Word 97, click the Insert Text Box button.) 
• Type the text that you want to appear on every page, format it, and click the Send Behind Text button on the Drawing toolbar. (In Word 97, go to the Drawing menu on the Drawing toolbar. Click Order, click Send Behind Text.) 
• To move the frame or text box, click the border and drag it to its new location. 
• To resize the frame or text box, click it and drag a sizing handle. 
• On the Header and Footer toolbar, click CLOSE. 

Note:  If the watermark interferes with the legibility of the body text, you can make it lighter. To do this, choose another color for the background text using the Font command on the Format menu. Drawing objects can be made lighter with the Drawing Object command on the Format menu. use other applications, such as Microsoft Paint, to modify imported graphics.

For Word 2002 & 2003:

• On the Format menu, point to Background, and then click Printed Watermark
• Select Picture Watermark or Text Watermark (select or enter the text you want to appear).
• Click Apply, click Ok and click Ok again.
• Use print layout view to view the watermark as it will appear on the page.

TIP #12 - WRAP TEXT AROUND GRAPHIC IMAGES (Versions '97 and higher)

Version 97:

• Select INSERT/Picture to import a picture into your document. Then size and position it as  you would with any image.
• Click the text wrapping icon on the picture toolbar
• Select edit wrap points from the resulting pop-up menu.
• If your image is a .wmf file, Word contours the text wrapping points around the image automatically. Otherwise, you'll need to do this manually:  Click the crosshair pointer anywhere on the red dotted outline around the graphic and drag the outline to a new position.  Repeat this as often as you need to, until the dotted red outline closely follows the contours of the image.
• Once you've established all the contours, just click outside the image to resume editing and formatting text. Word will automatically wrap existing or new text around the contours you've set up, overwriting the graphic's background.

Versions 2000 - 2003:

• Select  the Insert menu and choose Picture
• Click the text wrapping icon from the picture toolbar
• Select a wrapping style
• Word will automatically wrap existing or new text around the picture.

TIP #13 - AUTOMATIC GRAPHIC INSERTS (All Versions)

Do you often insert a graphic such as a logo or signature, into your
documents?  You can automate this process.  Open a document containing the image, click the embedded graphic to select it, then select Tools/AutoCorrect (or AutoCorrect Options for version 2003).

You'll see part of the graphic displayed in the With window.  Type a short abbreviation like mysig in the Replace box, making  sure it's not a word you normally type, then click OK to add it to your AutoCorrect list.  The next time you type the abbreviation, Word will automatically insert the graphic.

TIP #14 - PICTURES THAT GO WITH THE FLOW (All Versions)

When you add a picture to a Word document using the Insert/Picture command, the picture floats over your text by default. This arrangement is fine if you want to be able to move your picture to any position on the page or to any page in your document--but suppose you want to make sure your picture stays in the same place relative to text in your document. What can you do to make this miracle happen? 

Just set the picture to flow with your text, as the following steps explain: 

• Right-click the picture and choose Format Picture from the shortcut menu. 
• Click the Position TAB (for versions 2002 & 2003, click the Layout tab)
• Deselect Float Over Text (for version 2002 & 2003, make sure 'In front of text' is deselected)
• Click OK. 
• Drag the picture into the desired position, just as you would drag and drop text. 

From now on, the picture will flow with the text of your document.

TIP #15 - MERGE CELLS TOGETHER BY HAND IN TABLES (PC - Versions 97 - 2003 and MAC - Version 98)

If you've created even one Word 97 table, you probably know the most 
common way to merge two cells: Select the cells and then click the 
Merge Cells button. However, if you're more of a hands-on type, you 
may prefer this method: 

Word 97 - 2003 for the PC

• If the Tables and Borders toolbar is not displayed, right-click any toolbar and choose Tables and Borders from the shortcut menu. 
• Click the Eraser button. 
• Drag the eraser over the cell border you want to remove. 
• Click on the Eraser tool again to deselect it.

Word 98 for the MAC

• If the Tables and Borders toolbar is not displayed, CTRL/Click on any toolbar and choose Tables and Borders from the shortcut menu. 
• Click the Eraser button. 
• Drag the eraser over the cell border you want to remove

Word removes the border and merges the cells on either side into a single cell! Same way you'd do it if you were drawing with pencil and paper--only not nearly as messy. 

TIP #16 - OUTLOOK CONTACT NOT SHOWING AS A DATA SOURCE WHEN MERGING (Version 2002)

If you find that MS Word will not see your Outlook 2002 Contacts as a data source during a merge AND you have the Corel Suite (version 9) running on your PC, you can:

• Open Outlook, select Contacts from the Outlook Shortcut bar, and from the Tools menu, select Email Accounts. 
• This will open an Email Accounts Dialog box. Under the Directory section, select the "View or change existing directories or address book" option button. Click Next.
• Highlight the "Corel Central Address Book 9" and click the Remove button. Click the Finish button.

TIP # 17 - CONVERT ADOBE ACROBAT READER FILES (*.pdf) IN WORD (Versions 2000 & 2002)

Note: Text copied from Adobe Acrobat PDF Files into MS Word 2000 or 2002, will loose some formatting such as spacing and alignment.

Verify Selecting Text and Graphics is Allowed
Open the Portable Document Format (pdf) file in Acrobat Reader and using the File menu, choose Document Info and then click Security. Verify that 'Selecting Text and Graphics' is set to 'Allowed'. If so, you can copy the document's text and graphics and paste these into MS Word.

To Copy a Page from a Portable Document Format (PDF) file
Open the pdf file in Acrobat Reader and go to the specific page you want to copy. From the 'Basic Tools toolbar', click the 'Text Select Tool'. From the Edit menu, click 'Copy'. Open MS Word and from the Edit menu, choose Paste. The text should copy into your Word document.

To Copy the Entire Document
Open the pdf file in Acrobat Reader and from the View menu, choose Continuous. From the Edit menu, click Select All and from the Edit menu again, choose Copy. Open MS Word and from the Edit menu, choose Paste. The text should copy into your Word document.

To Copy a Graphic
Open the pdf file in Acrobat Reader. Press and hold the 'Shift key' and then click on the 'Text Select Tool' from the toolbar. Another menu will appear and from this menu, click the 'Graphic Select Tool'. Your cursor will change to a cross-hair icon and at this point, you can draw a rectangle around the graphic you want to copy. From the Edit menu, choose Copy. Open MS Word and from the Edit menu, choose Paste. The graphic should copy into your Word document.

TIP # 18 - USING FIND IN A WORD DOCUMENT (Versions '97 and above)

When you use the 'Find' command within MS Word,  you may want to search forward or back (if you would bypass one of the entries during a search).

1. CTRL/f – to begin search <the FIND window appears>
2. <type in what you want to find/search for>
3. Click the [FIND NEXT] button once, then touch ESC key
4. CTRL/PgUP or CTRL/PgDn on keyboard to go ahead or back through your document to each entry

TIP #19 - INSERT TODAY'S DATE AND HAVE IT UPDATE AUTOMATICALLY (All Versions)

There are many times when you want to insert today’s date and have it update automatically, especially for templates, form letters, etc.

Here’s how:

   1. Position your cursor in your document where the date is to appear
   2. From the menu, select INSERT/Date and Time <the Date and Time dialog box will appear>
   3. Select a date format you’d like
   4. If you choose ‘Update Automatically’ check box at the bottom of the dialog box, the date will be inserted as a field and will automatically update to show the current date as you work on the document later.  This is really helpful, because your date will correspond to the date that you’re working on the document or doing the form letter, etc.
   5. Click [OK] when finished.

Tip #20 - QUICKLY CYCLE THROUGH HEADING STYLES (All Versions)

Do you use Word’s Heading Styles? 

Here's a neat shortcut in WORD to cycle through and select Heading Styles for your paragraph:

• Click inside any paragraph that you want to format with a Heading style
• Hold down ALT/SHIFT and touch the right arrow key
• At this point, Word cycles through all the built-in heading styles, starting with Heading 1, then Heading 2, ... then Heading 9.
• Hold down ALT/SHIFT and touch the left arrow key
• At this point, Word cycles back through from Heading 9, then Heading 8, and back to Heading 1

Tip #21 - QUICKLY INSERT CHAPTER NUMBERS WITH PAGE NUMBERS (All Versions)

If your document contains multiple chapters, you may want to restart page numbering for each chapter (for example, A-1, A-2, A-3 and B-1, B-2, B-3):

You will first need to insert a section break for each chapter.

• Click where you want to insert a section break (at the very end of each chapter). 
• On the Insert menu, click 'Break'. 
• Under Section break types, click the option that describes where you want the new section to begin (for example, Next page).

Insert Header and Footer and Chapter Numbers:

• From the View menu, choose 'Header and Footer'
• Turn off "Same as Previous", by clicking on the 'Same as Previous' button from the header/footer toolbar (this button will toggle between turning Same as Previous on and off).
• Choose the appropriate alignment button from the formatting toolbar
  (for example, right align) to align your text
• Type the text you want to use as your Chapter number
  (for example A-)

Insert  Page Numbers:

• Place your cursor where you want to restart page numbering (for example, right after "B-" if using letters as chapter indicators).
• On the Insert menu, click Page Numbers. 
• Click the Format button. 
• Select a Number format (such as 1, 2, 3, ...). If the 'Same as Previous' option button is selected, uncheck it and select the 'Start at:' option button and select the number 1 to begin page numbering with 1.
• Click 'Ok' and  'Ok' again to close the page numbering dialog box

TIP #22: OVER STRIKING 2 CHARACTERS USING FIELD CODE & THE BACKSLASH (Versions '97 and above)

You can make Word superimpose two characters, so they appear on top of each other

Example:  If you want to superimpose a / slash overtop of a capital O. 

Here’s how you do it with the various WORD Versions:

To Overstrike 2 Characters using Word 97 or 2000:

Place your cursor where you want the superimposed character to appear within your document
From the menu, select INSERT/Field
In the ‘Field Names’ area, click Eq
Within the box type:

EQ \o(O,/)

Click [OK] 
At this point, Word will create a {EQ \o(O,/)} field that overstrikes O and / 
 

To Overstrike 2 Characters using Word 2002 & 2003, do the following:

Place your cursor where you want the superimposed character to appear.
From the menu, select INSERT/Field
In the ‘Field Names’ area, click Eq
Click [Field Codes]
  <DO NOT click Equation Editor>
Within the box type:

  EQ \o(O,/)

Click [OK]
Word will create a {EQ \o(O,/)} field that overstrikes O and /

IMPORTANT:  If you need to use a comma, parenthesis, and backslash as part of your superimposed character, you must use a backslash preceding the characters.   These characters serve a special purpose within the program and you need to place a backslash before the character. 

If you want a comma as part of the superimposed character type:          \, 
If you want a left paren as part of the superimposed character type:      \( 
If you want a right paren  as part of the superimposed character type:         \)
If you want a backslash  as part of the superimposed character type:         \\

Example:  If you would want to superimpose an m with a backslash, your field code would look like this:

{EQ \o(m,\\)}

TIP #23: QUICKLY SELECT/HIGHLIGHT A WORD OR PHRASE IN YOUR DOCUMENT (All Versions)

• If you want to select a single word in your document, simply double click on the word
• If you want to select a ‘phrase’ (multiple words), simply double click on the first word (DON’T let up on your mouse), then DRAG across the additional words.
• Another way to select/highlight a ‘phrase’:  You can also double click the first word (or place your cursor before the first letter of the first word), then SHIFT/Click at the end of the phrase you’d like to highlight (select).
• If you want to select a 'line', click in the left margin next of the line.
• If you want to select 'more than one line', drag the mouse pointer down the left margin or drag the mouse over the lines.
• If you want to select a 'paragraph', double click in the left margin of the paragraph.
• If you want to select 'multiple lines of text', click at the start of the text, press and hold the Shift key, and click at the end of the text. You can also put your cursor at the start of the text, press F8 and start dragging the mouse to highlight the text.
• If you want to select 'text with the same formatting', right click the text with the formatting and choose Select Text with Similar Formatting.
• If you want to select 'an entire document', press CTRL+A.

TIP #24: JUMPING TO A COMMENT (All Versions)

If you insert comments within your Word document, you can use the ‘Go To’ function to quickly jump to a specific comment:

There are 2 ways that you can do this:

Method #1 to Jump to a Comment:

1. From the menu, select EDIT/Go To (or touch [F5] or CTRL/g) 
<Word displays the ‘Go To’ tab of the Find and Replace dialog box>
2. Choose ‘Comment’ from the left side of the dialog box. 
<This tells Word that you want to go to Comments--the ‘Enter Page Number’ box changes to ‘Enter Reviewer's Name’ box> 
3. In the ‘Enter Reviewer's Name’ box, enter the name of the person
      responsible for the comment. 
<You can also use the drop-down list to select the name of a reviewer. If you want to go to the next comment, simply leave the box blank or select the name ‘Any Reviewer’>
4. Click on the [Next] button.

NOTE:  If there are no comments in the document, you will jump to the beginning of the document

Method #2 – Jump Ahead or Back a Certain # of Comments:

You can also jump ahead or back a number of comments, relative to where you’re currently located, by doing the following:

1. From the menu, select EDIT/Go To (or touch [F5] or CTRL/g) 
<Word displays the ‘Go To’ tab of the Find and Replace dialog box>
2. Choose ‘Comment’ from the left side of the dialog box. 
<This tells Word that you want to go to Comments--the ‘Enter Page Number’ box changes to ‘Enter Reviewer's Name’ box> 
3. In the ‘Enter Reviewer's Name’ box, enter a + or -  followed by the number of comments you want to jump. 
+ is forward; - is backward.

Example:  you could jump forward 3 comments by entering +3. 

Word changes the Next button to a [Go To] button.
4. Click on the [Go To] button.

TIP #25: CORRECTION FOR RELATIVE HYPERLINKS NOT SAVING CORRECTLY (Versions 2002 and above)

When you insert a hyperlink to an external document into a Word document, the hyperlinks may not work when you reopen the file. If you open the properties for this hyperlink, you will see and extra "../" at the end of the hyperlink path.

There are two ways that you can resolve this:

1. Manually Set the File Location for the hyperlink

• On the Insert menu, click Hyperlink.
• In the Link to Box, click Existing File or Web Page.
• Click Browse for File.
• Type the path to the network share, and then press Enter to list the contents of that share.
• Click the file you want to hyperlink to.
• Click Ok, and then click Ok.

2. Disable "Update Links on Save"

• On the Tools menu, click Options.
• Click the General tab.
• Click Web Options.
• Click the Files tab.
• Click to clear the Update Links on Save check box.
  Click Ok.

TIP #26: TEXT CONVERTERS AVAILABLE IN MS WORD (Versions 2002 and above)

Text converters can be installed and used with MS Word 2002.

Text converters are used to convert files to and from different file formats such as earlier versions of MS Word, web page, web archive, text with layout, MS DOS text, plain text, encoded text and rich text format (RTF). By default, the installation of MS Word 2002 includes the following Text Converters:

• Word 97-2002, 6.0/95 RTF Converter
• Word 6.0/95 Export Converter
• Recover Text Converter
• Word 97 for Windows/Word 98 Macintosh

Additional Text Converters are installed  when they are first selected for use within MS Word 2002. If your MS Office XP Suite was installed using the network drive, these text converters can be added without the installation CD since the installation program would look to the network drive for the installation files. If you used the CD to install MS Office XP, you will need to insert the installation CD into your CDROM drive:

• WordPerfect 6.x Converter
• Word Perfect 5.x Converter
• Text with Layout Converter
• MS Excel Converter
• Word for Macintosh 4.0-5.1 Converter
• Word for Windows 2.0 Converter
• MS Works for Windows 4.0
• Works 2000
• Word 6.0/95 for Windows/Macintosh
• Lotus 1-2-3 Converter

TIP #27: SHORTCUT TO ACCENT/OVERSTRIKE CHARACTERS (example, Ø, é, à) (All Versions)

You can use this shortcut in MS Word to insert accent and/or overstrike characters in your Word document. For example, the following steps is how you would insert a slashed 0 (Ø):

• Hold CTRL key and touch the /
• Touch the letter o

Accent Example (é):

• Hold CTRL key and touch the '
• Touch the letter e

Accent Example (à):

• Hold CTRL key and touch `
• Touch the letter a

TIP #28: SHORTCUTS FOR DELETING TEXT (All Versions)

If you want to delete text in Word, there are a number of shortcuts that you can use in addition to the DEL key on your keyboard.

• Backspace key - Deletes character to the left of your cursor
• Delete (DEL) key - Deletes character to the right of your cursor
• CTRL/Backspace - Deletes the word to the left of your cursor
• CTRL/Delete - Deletes the word to the right of your cursor.
• Triple-click quickly on text in a paragraph, then touch DEL key. This selects (highlights) the text in the paragraph and then deletes the whole paragraph.

TIP #29: CHANGING AUTOCORRECT OPTIONS (Versions 2000 and above)

As you type in your MS Word documents, you may have noticed that sometimes Word will AutoCorrect by retyping an entry that you do not want retyped but want to appear as you have typed. If you find a particular type of AutoCorrection occurs often, you may be able to reconfigure your AutoCorrect options to set Word not to change these.

From the Tools menu, choose AutoCorrect Options and then choose the AutoCorrect tab. At this point, you can select or deselect several options:

• Correct TWo INitial CApitals
• Capitalize the first letter of sentences
• Capitalize first letter of table cells
• Capitalize names of days
• Correct Accidental usage of CAPS LOCK key
• Replace text as you type
  • for example: Replace: COE    With: College of Engineering

Click the Ok button to save these changes and close the AutoCorrect Options dialog box.

TIP #30: SHORTCUT TO REVEAL FORMATTING (Versions 2000 and above)

Reveal Formatting Shortcut

Did you ever have text in your MS Word document with formatting different from the rest of the document? Here is a quick way to reveal formatting:

Press Shift+F1 and click on any character with the formatting in question. The formatting will be listed in the task pane (or in a dialog box in Word 2000). In Word 2002 & 2003, you can click anywhere on the background of your document to deactivate this feature. In Word 2000, you press Shift+F1 to deactivate this feature.

Tip #31: Linking to PowerPoint Slides within Microsoft Word (Versions '97 and above)

------------------------------
You can insert a hyperlink to a PowerPoint slide within your Word document.

You can do this by following the steps listed below for Word 97 or Word 2000 & 2002:

In Word 97:

1. Highlight the text to which you want to attach the hyperlink.

2. From the menu, select INSERT/Hyperlink. <Word displays the Insert Hyperlink dialog box>

3. In the Link to File or URL field, specify the full path and file name of the PowerPoint presentation file. (If desired, you can click on Browse to select the file.) For example, you might enter something like C:\Documents and Settings\My Documents\Presentation.ppt.

4. At the end of the file name, type a pound sign (#) followed by the slide number you want to use from the presentation. For example, if you want to use the twenty-fourth slide, your full entry might be C:\Documents and Settings\My Documents\Presentation.ppt#24.

5. Click on OK.


In Word 2000 - 2003:

1. Highlight the text to which you want to attach the hyperlink.

2. From the menu, select INSERT/Hyperlink <Word displays the Insert Hyperlink dialog box>

3. Click on the Existing File or Web Page button at the left side of the dialog box.

4. In the Type the File or Web Page Name field, specify the full path and file name of the PowerPoint presentation file. (If desired, you can click on File to select the file.) For example, you might enter something like C:\Documents and Settings\My Documents\Presentation.ppt.

5. At the end of the file name, type a pound sign (#) followed by the slide number you want to use from the presentation. For example, if you want to use the twenty-fourth
slide, your full entry might be C:\Documents and Settings\My Documents\Presentation.ppt#24.

6. Click on OK.


If you don’t know the slide number that PowerPoint is using for a particular slide, you can use the following method of inserting the hyperlink.


It works in either Word 97, Word 2000 or Word 2002 (not 2003)

1. Open your PowerPoint presentation.

2. Select the slide that will be the target of your hyperlink in Word

3. Press Ctrl/C to copy the slide

4. Switch to Word

5. Position your insertion point where you want your hyperlink to be located.

6. From the menu, select EDIT/Paste as Hyperlink

7. Edit the new hyperlink, if desired.

Tip #32: Automate Find and Replace Tasks
   (Versions '97 and above)

You can use a combination of text and wildcard characters (such as * - wildcard for multiple characters and ? - wildcard for a single character) to automate many find-and-replace tasks. You can use these expressions to find text that matches a given pattern and then replace it with new text.

For example, if you wanted to find and insert the area code for all phone numbers starting with 865, you would select the 'Edit' menu and then choose 'Replace', enter 865* in the Find text box and in the Replace text box, enter (814) 865. Click the 'More' button and check the 'Use Wildcards' check box and then click 'Replace All'.

If you wanted to replace just one character, you would use the ? character in your search. For example, suppose you wanted to replace phone numbers starting with (814) 86 to (814) 863. From the 'Edit' menu you would choose 'Replace', enter 86? in the Find text box and in the Replace text box, enter 863. Click the 'More' button and check the 'Use Wildcards' check box and then click 'Replace All'.

Tip #33: Adjusting Column Widths in Word (Versions 2000 & higher):

1. Drag the border for the column – widths of the columns to the left and right of the dragged border adjust accordingly.
2. Hold down the Shift key while dragging a column border – width of the column to the left is changed as well as the overall table width.
3. Hold down the CTRL key while dragging a column border – width of the column to the left is adjusted, but the overall table width remains the same and the column(s) to the right are adjusted as well.
4. Hold down both the Shift and CTRL keys while dragging a column border – width of the column to the left is changed, but the overall table width remains the same, and all column(s) to the right adjust to equally share the remaining table width.

Tip #34: Vertically Center Text Within Labels Created Using the Mail Merge Wizard (All Versions)

You may encounter a situation where your labels created using the Mail Merge Wizard contain blank lines and/or end of cell markers. To remove these, complete the following steps:

1. With you created Mail Merge Labels open, select the Show/Hide tool from the toolbar to make the paragraph markers visible.
2. In your first label, place your cursor on the last line that has text.
3. Press the End key to move to the end of this line.
4. Press the Delete key to delete the paragraph marker and repeat to delete any additional paragraph or end of cell markers.
5. If your labels are still not centered vertically, display the Tables and Borders toolbar, choose the down arrow to the right of the Align tool and select the tool to center vertically.

Tip #35: Inserting Foreign Characters (All Versions)

If you need to type a character that does not appear on your keyboard, there are two sources you can try:

1. From the Insert menu, choose Symbol and search for the character you will like to insert.
   or
2. Use one of the following shortcuts:
   1. Ctrl+’ – will add an accent mark to the next character you type, é.
   2. Ctrl+’ – after typing d or D, this will crate an Old English character, ð.
   3. Ctrl+` - will add a grave accent to the next character you type, è.
   4. Ctrl+Shift+^ - will add a circumflex to the next character you type, ê.
   5. Ctrl+Shift+~ - will add a tilde to the next character you type, ã.
   6. Ctrl+SHift+: - will add a dieresis or umlaut to the next character you type, ë.
   7. Ctrl+/- will add a slash through the letters o and O, ø.
   8. Alt+Ctrl+Shift+? – will add an upside down question mark, ¿.
   9. Alt+Ctrl+Shift+! – will add an upside down exclamation mark, ¡.

Tip #36 - Magnify the Windows Character Map (which allows you to add accented characters to foreign words) and Insert a Character in MS Word (All Versions)

1. Click on the Windows 'Start' button. Click on 'Programs', click on 'Accessories', click on
'System Tools' and then click on 'Character Map'.
2. For a better view, press and hold your left mouse button and drag over specific characters. You will see a larger view of each character appear. Or, click once on any character for a larger view of that character.
3. Before closing this dialog box, take note of the "Character Map Number" appearing in the lower right corner of the window (lower left corner for Windows XP).
4. To insert a character in a Word document, you can use the Insert menu and then select Symbol OR press and hold the ALT key and using the numeric keypad, enter the Character Map Number (see step 3 above) and then release the Alt key. For example, ALT+0164 will insert ¤.

Tip #37 - Inserting Multiple Drawing Objects and AutoShapes (Versions 2002 and above)

Versions 2002 & 2003:

You can insert multiple drawing objects such as circles, squares, etc. into your Word document. Here's how:

Double click on the icon for the particular drawing tool from the Drawing toolbar. Then in your document, you can draw as many drawing objects as you want. When you are finished drawing the objects, click on the icon again (or press the ESC key on your keyboard) to deselect the drawing tool.

Tip #40 - Templates Available from Microsoft (Versions '97 and above)

If you’d like to check out some of the templates that are available for travelers – checklists, itineraries, planners – for personal or business trips, here’s the Website you can refer to:

http://office.microsoft.com/templates/category.aspx?CategoryID=CT063470291033&CTT=98

For additional templates (including those for other MS Office programs), please visit: http://office.microsoft.com/en-au/templates/default.aspx.
 

Tip #41 - Shortcut Keystrokes (All Versions)

Tip #42 - Permanently Remove Hidden and Collaboration Data (Versions 2002 and above)

With Office XP and Office 2003, you can use features such as file tracking, inserting comments, inserting hidden information, and collaborate with others when creating and editing files. However, there may be times when you want to remove this information from your file. A tool is available from Microsoft to remove this hidden/collaboration data. Visit http://www.microsoft.com/downloads/details.aspx?FamilyId=144E54ED-D43E-42CA-BC7B-5446D34E5360&displaylang=en to download this tool and once downloaded to your PC, complete the following installation steps:

1. Double click on the rhdtool.exe program file that you downloaded to your PC. This will start a setup program.
2. Follow the instructions that appear on your screen to complete the installation.
3. Open the file you wish to remove hidden and collaboration data from and on the File menu, click Remove Hidden Data.

Note: If you do not see the Remove Hidden Data command from the File menu, complete the following:

1. From the Tools menu, select Options and then choose Security.
2. Under Macro security, select Macro Security.
3. Select the Trusted Publishers tab.
4. Select 'Trust all installed add-ins and templates' check box and then click Ok. Click Ok again to close the dialog box.

Tip #43 - Rotate Built-In Watermarks (Versions 2002 and above)

You can change the angle of an inserted watermark to any number of degrees.

1. To insert a Watermark, select the Format menu, select Background and then select Printed Watermark and browse to the picture file you would like to use OR select the Text Watermark option button and select the text you want to appear from the drop-down list. The picture or text watermark will appear in your document.
2. Press Alt+F11 to open the visual basic editor.
3. Press Ctrl+G to open the "Immediate" window. Copy and Paste this statement into the Immediate Window:
   ActiveDocument.Sections(1).Headers(1).Range.ShapeRange.Rotation=180
4. Press the Enter key.
5. Close the Visual Basic Editor.
6. You will see your watermark rotated 180 degrees.

Note: In the above statement, the degrees specified was 180. If you specify 90, your watermark will read from top to bottom and if you specify 270, your watermark will go from bottom to top.

Tip #44 - No Output Converters for Word to WordPerfect (Version 2003)

For those who work with MS Word and WordPerfect, Microsoft has not provided any output converters for WordPerfect in its latest release of MS Word (version 2003). In addition, Microsoft no longer provides converters for earlier versions of MS Word and unless you already have a converter installed to work with your MS Word application, you will not be able to obtain one.

Tip #45 - Quickly Remove All Formatting Applied to Text (All Versions)

If you want to quickly remove all formatting applied to text (such as bold, underlining, etc.), highlight the block of text and press CTRL+Spacebar.

Tip #46 - Adding Locations for Office Templates (All Versions)

When you start a new Word document, you can use File menu and select New and then select the tab to use Office Templates (for Word 2003, choose 'On My Computer' from the task pane). Choices that appear are located in the Office Template folder but you can also add templates that are stored in a different location such as a shared, network drive. To add templates that are located on a shared network drive:

1. Open Windows Explorer and browse to C:\Documents and Settings\Your_User_Name\Application Data\Microsoft\Templates.
2. Select the File menu and then New and then select Shortcut. Enter the network drive letter and path of your templates as the location of the item (you can browse to this template folder as well).
3. Type in a name for the Shortcut such as Shared Templates and click Finish.

You should now be able to see these as an available Tab from the File menu, New dialog box ('On My Computer' link in task pane for Word 2003).

Tip #47 - Bug Alert! - Word Equation Editor Saving Equations as Pictures and Not Allowing Edits (All Versions)

When you have Justification turned on, Word Equation Editor may save your equations as pictures rather than as equations. If your equation is saved as a picture, you can not go back and make edits to your equation. Do not turn on justification when working in a document with equations.

Tip #48 - Re-Searching Text Using Find (All Versions)

As you probably already know, you can use the Find tool in MS Word (Edit menu, Find or CTRL+F) to search for and find text within your document. However, you may not already know that MS Word saves text for which you previously searched and you can quickly access this list by clicking the arrow appearing to the right of the search text box. This is a quick and easy way to repeat text searches.

Tip #49 - Insert the 'Cents' Symbol (All Versions)

You can insert the ‘cents’ symbol within a Word document:

Shortcut: CTRL / (then type C)

OR

From the menu, select INSERT/Symbol and select the cents symbol from the characters
(if you use the menu, you’ll notice that Word will give you the shortcut key (if there is one) for the symbol you select so you’ll know the shortcut the next time you want to use it).

Tip #50 - Demote Main Topics to Subtopics in Outline View
    (All Versions)

You can have multiple levels in MS Word Outline view. Go into Outline view by choosing Outline from the View menu. You will see an outline toolbar appear. Create your main topic and apply the appropriate style to that topic's text (such as Heading style 1). To create a subtopic, type your subtopic and apply the same style as you did for the main topic (such as Heading style 1) and then click on the Demote button from the Outline toolbar (appears as a single right arrow). The text will move one tab stop to the right and the style will change to the next heading style (such as Heading style 2). You will also notice that your main topic will appear with a + symbol. This is indicating that this topic contains subtopics. When you are finished, close Outline view by selecting the View menu and choosing Outline.
 

Tip #51 - Place WordArt Over an Inserted Graphic in a Table (Version 2003)

You may have noticed with MS Word version 2003, it appears that you cannot place WordArt over an existing graphic contained in a table. You can change the way the WordArt appears by completing the following:

1. Create you WordArt outside of the table.

2. Right click the WordArt graphic and choose Format WordArt from the menu that appears.

3. In the Word Art dialog box that appears, select the Layout tab.

4. Select 'In Front of Text'.

5. Click the 'Advanced' button and verify that the Picture Position tab is selected.

6. Uncheck the 'Move Object with Text' check box, uncheck the 'Lock Anchor' check box and check the 'Allow Overlap' check box.

7. Click Ok and click Ok again to close all dialog boxes.

8. In your Word document, move your WordArt graphic to overlap the graphic already inserted into the table.

Tip #52 - Prevent Corruption of the Normal.dot File (All Versions)

If you try to customize the Standard or Formatting toolbars or if you save macros in the normal.dot template, you may receive a fatal error message when you restart MS Word. Receiving errors such as this can increase your chances of corrupting the normal.dot file. To prevent this, create custom toolbars for all your custom tools and save macros and other customizations to your own global template.

Tip #53 - Saving in Postscript Format (Versions 2000 and above)

To save a Word document to a PostScript file format, you need to print your document to a file using a PostScript printer driver. Here's how:

1. Ask the people requiring the file in PostScript format which printer driver you should use and then install that printer driver within MS Windows.

2. Open the document in MS Word.

3. From the File menu, select Print and check the Print to File check box. Select the printer driver in the Printer Name drop down box (for example, Adobe pdf).

4. Click Ok and you will be prompted to provide a name for the output. Enter a file name and click Ok.

5. Close MS Word, locate the file in the location you specified in step 4 above and copy or e-mail this file to the requesting party.

Tip #54 - Using the Advance Field (All Versions)

If you want to include space in a paper (such as providing room for answers to quiz questions), you can use the Advance field which allows you to specify space within your Word document. Here's how:

from the Insert menu, choose Field and then in the Field dialog box that appears, select Advance. You will see text positioning options appear in the field dialog box. Once you've set these positioning fields, click Ok.

Some switches that you can use with the Advance field are included below:

\u 6 - to move text following the field up by six points.
\d 6 - moves text following the field down six points.
\l 6 - moves text following the field left six points.
\r 6 - moves text following the field right six points.
\x 6 - moves text following the field six points from the left margin of the column frame.
\y 6 - moves text following the field to the sixth vertical position relative to the current line position. The entire line of text that contains the field is moved.

Tip #55 - Merging and Selecting Paper from Multiple Trays
   (All Versions)

Mail Merge in Word allows you to create customized letters, labels, forms as well as other documents. When you merge, you may want to print one page of a letter on paper from a certain printer tray and print another using another paper tray. Here's how you can accomplish this:

1. Create your merged letters as you normally would.
2. From the File menu, choose Page Setup. Select the Paper tab (or Paper Source tab in Word 97 & 2000) and from the First Page list, specify the printer tray. In the Other pages list, specify the tray for subsequent pages in your document.
3. Click Ok.

Note: If you need to specify a printer tray for a page in the middle of your document, then you will need to divide your document into sections (using section breaks). Place the insertion point within the section for which you want to change the paper tray, make sure the Applies To field in the Paper tab of the page setup dialog box is set to "This section" and then follow the steps outlined above.

Tip #56 - Avoiding Problems when Deleting Section Breaks
   (All Versions)

If you create a section break and then afterwards, decide to remove the second section, your document will automatically take on the last section's formatting, which may not be what you intended. For example, if you want the first section to be formated with the portrait page orientation and create a second section with landscape page orientation, if you delete the second section break, your entire document will take on the last section's page orientation (in this example, landscape). This is because when you remove a section break, the document will default to the last section's layout. To avoid this problem, you can initially add a pair of section breaks and then edit the page layout for the middle section, such as:

Normal page setup (portrait)
--- First Section Break ---
Landscape page setup
---Second Section Break---
Normal page setup (portrait)

In the above example, you can remove both section breaks and your document will take on the last section's formatting (normal page setup - portrait).

Tip #57 - Starting Word Documents Using a Different Template    Other Than Normal.dot (All Versions)

When you create a new, blank document, MS Word uses the template Normal.dot to create it. If you would like Word to use a different template to create new documents, such as one called "OurDepartment", copy the template file (in this example, OurDepartment.dot) into the MyTemplates folder. To tell MS Word to use this template for all new documents, complete the following:

1. Using Windows Explorer, find the shortcut used to start MS Word.
2. Right click on this shortcut and select Properties.
3. Select the Shortcut tab and add the following text to the end of the Target field:

• hit the spacebar/t"d:\mytemplates\ourdepartment.dot" and click Ok to close the dialog box.

Tip #58 - Equation Editor - Add Lines to a Matrix in an Equation       (All Versions)

When creating matrices within Equation Editor, you may need to add lines between the matrix elements.

To add lines to a matrix:

1. Within Equation Editor, select the matrix.
2. From the Format menu, select Matrix.
   <the Equation Editor displays the Matrix dialog box>
3. Click (using the mouse) in the spaces between the matrix cells. Note: If you click in the same area again, a different line type appears as follows:
   • if you click once, a solid line will appear
   • if you click twice, you'll get a dashed line
   • if you click three times, you'll get a dotted line
   • if you click four times, it removes the line altogether.
4. Click [Ok] when finished.

Tip #59 - Equation Editor - Increase Column Spacing within a Matrix in Equation Editor (All Versions)

If you use Equation Editor, you can change the spacing between matrix columns in an equation. You simply identify a value, which is the percentage of the normal spacing that would be set. For example, if you set a value of 200%, it would be twice as large as the normal spacing. The default setting is set to 100% (which would be the same spacing as normal).

To change the spacing between the columns of a matrix:

1. Within Equation Editor, from the Format menu, select Spacing <Equation Editor pulls up the Spacing dialog box>
2. Click your mouse in the Matrix column spacing box. The Equation Editor changes the Spacing dialog box.
3. Enter a column spacing for the matrix - the percentage of the 'normal' spacing.
4. Click [Ok].

Tip #60 - Shortcut to Go Into PRINT PREVIEW Mode (All Versions)

You can quickly go into Print Preview mode while in a Word document by touching

CTRL/ALT/i

[this is a toggle on/off]

To leave Print Preview mode, simply touch CTRL/ALT/i a second time

Tip #61 - Modifying Page Numbering in Word (All Versions)

When you include page numbers in headers and footers, Word will use Arabic numerals such as 1, 3, and 49. If you want to number your pages with a different number format (such as with Roman numerals or starting with a different number other than 1), you can use the Page Number Format button on the Header and Footer toolbar.

To use the Page Number Format button, follow these steps:

1. Choose the View menu, and then choose Header and Footer. The Header and Footer toolbar will appear.

2. Highlight the page numbers appearing in your Header/Footer text box or if these are not inserted yet, click on the Insert Page Number button appearing on the Header/Footer toolbar and then highlight the page numbers that appear.

3. Click the Format Page Number icon on the Header and Footer toolbar. This will open the Page Number Format dialog box.

4. Choose a page numbering style from the Format list box (such as 1, 2, 3 or i, ii, iii).

5. In the Page Numbering group, choose one of the following options:

*Continue from Previous Section: Numbers pages sequentially.

*Start At: Lets you define the starting page number (other than 1).

6. Click OK to close the Page Number Format dialog box.

Tip #62 - Quickly Go To Beginning & End of Rows in Table
   (All Versions)

You can quickly go to the end of a table row:

ALT/Home – will take you to first cell in row
ALT/End - will take you to the last cell in row

[these shortcuts only work while you’re inside a table!]
 

Tip #63 - Editing and Deleting Footnotes (All Versions)

If you are in Normal view (View menu, Normal), edit a footnote by choosing the View menu and then choosing Footnotes. Or, you can double click the footnote number on the page and a Footnote Text Edit area will appear.

If you are in Print Layout view (View menu, Print Layout), edit a footnote by editing the footnote text appearing on each page.

To delete a footnote, highlight the footnote's number and press the Delete key.

Tip #64 - Mixing Styles with Direct Formatting (All Versions)

You may have a document with some sections formatted with Styles (such as Heading 1, Heading 2, Heading 3, etc.) and other sections formatted directly. You can identify sections that were formatted directly. Here's how:

1. Verify that "Keep Track of Formatting" is selected:

• From the Tools menu, choose Options.
• Select the Edit tab and verify that Keep Track of Formatting is checked.
• Click Ok
   

2. From the Format menu, select Styles and Formatting.
3. From the Task Pane, select Available Formatting from the Show box.
4. From the Task Pane, scroll down the list of styles to find entries that do NOT have either the paragraph symbol or a raised "a" (these will often display a style name with formatting). Entries without a paragraph symbol or raised "a" with a style name are usually entries with direct formatting.
5. Point to an item from the list and from the menu that appears, choose "Select All Instances". This will highlight all document instances of this formatting.
6. At this point, you can choose to set the instances back to their original format by pressing CTRL+Q or you can remove formatting by pressing CTRL+Spacebar.

Tip #65 - Manipulating Text within a Table (All Versions)

Here are some shortcuts to editing text in a MS Word table:

• As you add text within a cell, the cell will grow to accommodate.
• Press the Enter key to start a new paragraph in a cell.
• Press Shift+Enter to start a new line of text.
• Press Tab to move to the next cell and press Tab in the last cell of the table to create a new, blank row.
• Press Ctrl+Tab to insert a tab in a cell.
• Press Shift+Tab to move back a cell.
• To select an entire column or row, select the Table menu and select Column or Row.
• Click three times within a cell to select all the text within that cell.

Tip #66 - Restore a Mail Merge Document back to a Regular, Word Document (All Versions)

You can restore a document that has been merged with a data source back to a regular, Word document and here's how:

With the document open, select the 'View' menu and select 'Toolbars'  and then select 'Mail Merge'. The Mail Merge toolbar will appear.

From the Mail Merge toolbar, click on the 'Main Document Setup' icon .

From the list of options that appear, select the 'Normal Word document' option and click Ok.

Tip #67 - Change the Character Following a Number in a Numbered List (All Versions)

Normally, when you create a numbered list, the numbers are followed by a period. You can change this character by completing the following:

Word Versions 2002 and 2003:

1. From the 'Format' menu, choose 'Styles and Formatting'.
2. From the Styles and Formatting task pane, hover your mouse over the style whose numbering format you want to change. When the drop-down arrow appears, click on it and select 'Modify'.
3. In the Modify dialog box that appears, click the 'Format' button and then choose 'Numbering'. A Bullets and Numbering dialog box will appear.
4. In the Bullets and Numbering dialog box, you can select the 'Numbered' or 'Outline Numbered' tab (depending on the type of numbering in your document that you wish to modify).
5. Select a numbering style that most closely matches the style you prefer and then click 'Customize'. Word will display either the Customize Numbered List or Customize Outline Numbered list dialog box (depending on the option you chose in the previous step).
6. In the Number Format box, you see a preview of the numbering style and you can change the period to any other character.
7. Close all the dialog boxes and choose this style to format the paragraphs with this customized, numbering style.

Word Versions '97 and 2000:

1. From the 'Format' menu, choose 'Style'.
2. From the Style dialog box, select the style format you wish to customize and click 'Modify'. The Modify Style dialog box will appear.
3. Click the 'Format' button and choose 'Numbering'. The Bullets and Numbering dialog box will appear.
4. Select either Numbering or Outline Numbered tabs (depending on the type of numbering in your document that you wish to modify).
5. Select a numbering style that most closely matches the style you prefer and then click 'Customize'. Word will display either the Customize Numbered List or Customize Outline Numbered list dialog box (depending on the option you chose in the previous step).
6. In the Number Format box, you see a preview of the numbering style and you can change the period to any other character.
7. Close all the dialog boxes and choose this style to format the paragraphs with this customized, numbering style.

Tip #68 - You can Password Protect your Word Documents and Block the First Sentence from the File Information  (All Versions)

To Password Protect your Word Documents & Remove/Change the Document Title:

1. From the File menu, choose Save As. From the Tools menu, choose Security Options.
2. In the Password to open: text box. type in a password for your document and click Ok.
3. From the File menu, choose Properties and select the Summary tab. Clear the text or replace the text appearing in the Title field. Click Ok.
4. Save your Word document.

You can also configure Word to prompt you to set document properties when saving a document rather than Word using the defaults. Here's how:

1. From the Tools menu, choose Options.
2. Select the Save tab and click to select the 'Ensure the Prompt for Document Properties' check box.
3. Click Ok.

Tip #69 - Create a Hanging Indent (All Versions)

To create a hanging indent, place your cursor where you want to type a new, hanging-indent paragraph. Press Ctrl+T, type the paragraph and the first line will be aligned left and the subsequent lines will be indented 1/2"  from the first line of text in the paragraph. You can press Ctrl+T again to indent further or press Ctrl+Shift+T to out-dent.

Tip #70 - Quickly Find and Edit ClipArt (All Versions)

For 27 fast and easy tips for finding and editing clip art, visit Microsoft's ClipArt Assistance site at: http://go.microsoft.com/?linkid=996758

Tip #71 - Display the Function Key Toolbar (Version 2003)

You can add the Function Key Toolbar by selecting the Tools menu, choosing Customize and then choosing Toolbars. Check the Function Key Display checkbox and then click Ok. The tools available from this toolbar will depend on what actions you are performing in Word and simply click on the button to perform the desired function.

Tip #72 - Installing Clip Art on the Hard Drive (Version 2003)

The standard installation of MS Office Professional Edition 2003 will install some Clip Art to your Hard Drive and additional Clip Art options are available online. If you want to install all Clip Art to your hard drive, you can choose to do so during the initial installation. However, if you have MS Office 2003 already installed, you can open your Windows Control Panel, select Add/Remove Programs, select Microsoft Office Professional Edition 2003, click the Change button and select the Add Remove Features option button and click Next. Click in the Choose advanced customization of applications check box and click Next. Click in the Office Shared Features + sign, click on the arrow appearing to the left of the Clip Organizer and choose Run all from my computer from the menu that appears. The installation program will require access to the MS Office Professional Edition 2003 installation files so have your installation CD available (or network drive if you originally installed the program from a network drive).

Tip #73 - Finding Special Characters Using Find/Replace
   (All Versions)

You can not find some special, unprintable characters (such as the Tab key or the Enter key) by typing these in the Find textbox of the Find/Replace utility in MS Word. To find these characters in your document, open the Find/Replace dialog box (Edit menu, Find or Replace), click the More button and then click on the Special button. A list of characters will appear. Choose the appropriate item from the list, and click the Find Next button.

Tip #74 - Apply an Underline and and Overline to a Superscripted Character (All Versions)

You can apply an Underline and an Overline to a Superscripted Character by following these steps:

1. Place your cursor at the location where you want to the character to appear.

2. Press Ctrl+F9. This will insert field braces.

3. Type EQ \o (U, ) replacing the U with the desired character.

4. Between the comma and the closing parenthesis, press Ctrl+F9 again. This will insert another field within the original field.

5. Type EQ \s\up10(_)

6. Remove any extra spaces within the field braces and press SHift+F9 twice. This will display the results of the field code.

5. Select the results (the overlined character) and from the Format menu choose Font. Check the Superscript check box and using the underline style drop-down list, select the underline you prefer. Click Ok.

Tip #75 - Shading Rows in a Table (Versions 2002 and above)

You can shade every other row in a MS Word table and here are two options to do just that:

Option 1:

Place your cursor anywhere within the table. From the 'Table' menu, select 'Table AutoFormat'. From the list of available styles, select one that shades table rows (such as 'Table Contemporary'). You can click 'Apply' and see how this effects the table. Click 'Ok' to close the Table AutoFormat dialog box.

Option 2:

You can also specify a shading style to either even or odd rows in your table by following these steps:

Place your cursor within the table and from the 'Format' menu, select 'Styles and Formatting'. The Styles and Formatting task pane will appear.

From the task pane, click the 'New Style' button and a New Style dialog box will appear. From the 'Style Type' drop-down list, choose 'Table' and from the 'Apply Formatting To' drop-down list, select 'Odd Row Stripes' or 'Even Row Stripes'.

Click on the 'Format' button and choose 'Borders and Shading'. Select the 'Shading' tab and choose a color from the Fill options. Click 'Ok' to close the Borders and Shading dialog box.

Using the 'New Style' dialog box, you can specify additional formatting options. When you are finished setting these properties, click 'Ok' to close the formatting dialog box.

Tip #76 - Printing Your Word Document as a Booklet
   (Versions 2002 and above)

The easiest way to print your Word document as a booklet, is to set your document as a booklet using the Page Setup dialog box.

1. From the File menu, choose Page Setup.
2. Select the Margins tab and using the Multiple Pages drop-down list, choose Book fold.
3. In the top/margins section of this dialog box, verify that your page margins are set appropriately and click Ok. You will see your document reformat.
4. To print your document, select the File menu and choose Print, and then depending on your printer, either select print two-sided or choose manual duplex and feed the pages through the printer twice.

Tip #77 - Windows XP Service Pack 2 and Dynamic Web Content     (All Versions)

If your MS Word document contains dynamic web content such as background sounds, movies, or scrolling text, this content may not work properly with the Windows XP Operating System Service Pack 2. This is a known, OCX controls problem since these are not compatible with Windows XP SP2. For more information, please visit http://support.microsoft.com/?kbid=886299.

Tip #78 - View, Print and Copy Word Documents, Even if you don't have MS Word Installed (Version 2003)

You can use the 'Word Viewer 2003' to view, print and copy MS Word documents, even if you don't have MS Word installed. Visit http://go.microsoft.com/?linkid=1891061 to download this view.

Tip #79 - Converting Fields to Text (All Versions)

As you are probably aware, you can insert fields into a MS Word document to insert items such as date, document path, Author, etc. However, there may be a time when a field is inserted and you do not want it to automatically update when the document is subsequently opened. For example, suppose you insert a date field, save and close the file, and reopen the file a week later. By default, the date field that you had inserted will be updated to the current date. To get around this, you can complete the following steps to convert the field to text:

1. Create your document and insert your field.

2. Highlight the field in the document and press Ctrl+Shift+F9 to convert the field to text.

3. Save the document.

The next time you open this document, the date will remain unchanged.

Tip #80 - Keeping Paragraphs on the Same Page (All Versions)

To make sure that a given paragraph does not divide on to separate pages when printing, you can set the paragraph to stay on the same page. Here's how:

1. Select the paragraph and choose the Format menu and select Paragraph.
2. Select the Line and Page Breaks tab and make sure the Keep Lines Together check box is selected.
3. Click Ok to close the Paragraph dialog box.

To make sure that two separate paragraphs do not divide on to separate pages when printing, such as keeping a section heading with its text or keeping a figure with its caption, complete the following steps:

1. Place your cursor in the first paragraph of the pair (or using our examples described above, within the section heading or select the figure).
2. Select the Format menu and select Paragraph.
3. Select the Line and Page Breaks tab and make sure the Keep with Next check box is selected.
4. Click Ok to close the Paragraph dialog box.

Tip #81 - Indenting both Left and Right Margins (All Versions)

Sometimes you may want to indent both the left and right margins of a block of text within your MS Word document. This is especially useful if you are including a quote of someone's work. Here's how to indent both the left and right margins:

1. Highlight the paragraph/block of text.
2. From the Format menu, choose Paragraph.
3. In the Indentation area of the Paragraph dialog box, enter the appropriate amount for the Left and Right indentations.
4. Click Ok to close the Paragraph dialog box.

Tip #82 - Fast Saves vs. Making a Backup Copy (All Versions)

From the Tools menu, you can select Options and then select the Save tab. You will see that you can choose to Always create a backup copy or Allow fast saves. What's the difference between these two options?

Allow fast saves - the changes made to the file are appended to the end of the file and when there are enough changes, the entire document is re-written to the disk. This option is NOT checked by default.

Always create a backup copy - each time you Save or close the Word document, there are actually two documents saved. The current document is saved as the filename specified and with the .doc file extension, and the document as it was previously saved with a .wbk extension. This option is NOT checked by default.

You can set MS Word to allow fast saves or always create a backup copy, but not both.

Tip #83 - Saving and File Format Choices (All Versions)

In MS Word, you can choose to save your Word document in various file formats. The following is a list of some of these options:

Save to a different version of MS Word - if you will share your document with someone who has an earlier version of Word, you will want to Save your document to that version.

Rich Text Format (.rtf) - you can retain all formatting and at the same time, ensure cross-program and cross-operating system compatibility by saving the document to the rtf format.

Web Page (.htm or .html) - this allows you to save your Word document as a web page.

Single File Web Page (.mht, .mhtml) - if your document contains images, you can save the document to this file format and all images will be included in one file (rather than a web page with links to image files).

Microsoft Works (.wps) - you can save your document as a MS Works file.

Plain Text (.txt) - you can save your document as a plain text file. However, just the text will be saved and no formatting.

Tip #84 - Save vs. Save As (All Versions)

When should you Save and when should your choose to Save As?

Save - will overwrite the existing document.

Save As - will create a brand new document, and will include the changes made to the original. It will prompt you to provide a new file name. At the same time however, it will close the original document without saving changes.

Tip #85 - Auto Macros (Version 2003)

An Auto Macro in MS Word is a macro that begins with the prefix Auto. For example, a macro named AutoNew would run when a new document is created. A macro with the name AutoOpen would run when a document is opened. There are also Auto Macros for the following:

AutoExec - runs when MS Word starts.

AutoExit - runs when MS Word exits.

AutoNew - runs when a new document is created.

AutoOpen - runs when a document is opened.

AutoClose - runs when a document is closed.

Tip #86 - Printing Page Ranges (All Versions)

If you want to print a page range in MS Word, here's how:

Out of Order Range - From the File menu, select Print and select the Pages option button in the Print Range section of the Print dialog box. In the Pages text box, type the page numbers in the order in which you want them to print. For example - 10, 15, 1, 5.

Print from a particular page to the end - From the File menu, select Print and select the Pages option button in the Print Range section of the Print dialog box. In the Pages text box, type the page number of the first page you want to print followed by a dash (-). For example 25- would print from page 25 to the end of the document.

Print pages in reverse order - From the File menu, select Print and select the Pages option button in the Print Range section of the Print dialog box. In the Pages text box, enter the larger page number followed by - and enter the last page you want printed. For example 25-15 would first print page 25, then page 24, and keep printing until page 15. Page 15 would be the last page printed.

You can print sections for which there are section breaks inserted. From the File menu, select Print and select the Pages option button in the Print Range section of the Print dialog box. In the Pages text box, enter the s7 to print section 7, enter s5-s7 to print sections 5 through section 7, enter s5p4-s5p7 to print page 4 of section 5 through page 7 of section 5, s5p4-s6p8 to print page 4 of section 5 through page 8 of section 6.

Tip #87 - Reduce the Space between Characters (Versions '97 and Higher)

You can reduce the space between characters to save space. Here's how:

1. Select the text and from the Format menu, select Font.
2. In the Font dialog box that appears, select the Character Spacing tab and select Condensed from the Spacing drop-down list. To the right of the Spacing drop-down list is a By control. Using this By control, specify the number of condensing points.
3. Click Ok to close the Font dialog box.

Tip #88 - Have the Grammar Checker Tool Check to See if your Sentences Begin with Conjunctions (such as "And", "But", or "Hopefully") (Versions '97 and Higher)

You can have MS Word's Grammar Checker check for sentences that begin with Conjunctions such as "and", "but" or "hopefully". Here's how:

1. Select the Tools menu and select Options. The Options dialog box appears.
2. Select the Spelling and Grammar tab and click the Settings button. The Grammar Settings dialog box will appear.
3. Scroll through the Grammar and Style options list and check "Sentences Beginning with And, But, and Hopefully" listed in the Styles section.
4. Click Ok to close the Grammar Settings dialog box and click Ok to close the Options dialog box.

Tip #89 - Line Spacing Shortcut Keystrokes (All Versions)

The following are some Shortcut Keystrokes you can use to set Line Spacing:

• Ctrl+1 - Single Spacing
• Ctrl+2 - Double Spacing
• Ctrl+5 - 1.5 Spacing

Note: To set 1.5 spacing using the Ctrl+5 shortcut keystroke, be sure to press the 5 appearing above the R and T keys on the keyboard rather than from the numeric keypad. Pressing Ctrl+5 from the numeric keypad will select all the text in your document.

Tip #90 - Inserting the Copyright Symbol - ã
    (Versions '97 and Higher)

To insert the Copyright symbol, do one of the following:

• If AutoCorrect is turned on, type a c enclosed by parenthesis - (c) - Word will automatically change this to the copyright symbol.
• Regardless if AutoCorrect is turned on or off, you can insert the copyright symbol by placing your cursor in the desired location and selecting the Insert menu and selecting Symbol. Select the Special Characters tab and choose the Copyright symbol. Click the Insert button. Click Ok to close the Symbol dialog box.

Tip #91 - Printing Booklets - (All Versions)

You can choose a Book Fold option in MS Word to print your document as a booklet. Here's how:

1. Choose the File menu and then choose Page Setup.
2. Select the Margins tab and in the Multiple Pages drop-down list, select Book Fold.
3. When you print the document, use duplex printing if possible. If your printer does not perform duplex printing, choose Manual duplex in the print dialog box. Word will first print the front side of pages of the booklet, then instruct you to take the pages from the printer and place them back in, and then Word will print the back side of each page.

There is also the Booklet Printing option in Word 2003. From the File menu, select Print and Printer Properties. Choose Pages per sheet and scroll down to the bottom and select Booklet. You can use this option to print small drafts of documents to circulate prior to publishing the final document.

Tip #92 - Adding a $ Currency Symbol Inside an Access Field Code within a Word Form Letter - (All Versions)

When you create letters with merged currency fields from a MS Access database, your currency field will not display with currency symbols (such as a dollar sign $ or appropriate commas and decimals). To show currency fields as currency, follow these steps:

1. Inside your Word form letter with the Access field codes showing, right mouse click on the field you want to set as currency and select Toggle Field Codes. This will show the field code in addition to the field name and this is where you will add the addition code "switch" to tell it to place a $ with the field data.
2. With the field code showing, type in the code information AFTER your field name and BEFORE the brace }

{MERGEDFIELD Freight \# $#,###.00}

Tip #93 - Track Changes - (Version 2003)

In MS Word, you can use the Track Changes feature to keep a record of additions, deletions and changes to a document as well as keep a record of who made the changes and when. To turn tracking on, select the Tools menu and choose Track Changes. The Track Changes/Reviewing toolbar will appear (if it does not, right click on the MS Word toolbar and check Reviewing). You can also look to the status bar for the letters TRK which indicates tracking is turned on.

With Tracking turned on, you can choose from Different Views from the Tracking toolbar:

Final Showing Markup - shows the original document in normal text and will show all document changes and comments.

Final - shows the document with all the changes but not the reviewing indicators.

Original Showing Markup - shows the original document and shows all the changes overlaid on it.

Original - shows the document before tracking changes occurred.

If there is a person who creates a document and another who reviews it, you can quickly and easily use the Review Features. Here's how:

1. Turn Track Changes on (Tools menu, Track Changes).

2. Send the document to the reviewer.

3. The reviewer opens the document, makes changes and/or adds comments.

4. Reviewer sends document back to creator.

5. Creator opens document with Final Showing Markup to view all of the reviewers changes and comments.

Review Options include the following:

Comments - highlight the relevant part of the text, choose the Insert menu and choose Comment. Or, click the Insert Comment icon from the Track Changes toolbar.

Ink Annotations - If you are using a Tablet PC, you can write ink annotations anywhere on the document.

Formatting - you can distinguish between changes to text and just formatting changes and you can filter out some or all of these options using the Show pull-down menu of the Track Changes toolbar.

Who Did What? - Keeps a record of the person who made the changes or comments. Select Show from the Track Changes Toolbar, choose Reviewers, and select or deselect specific reviewers. This feature uses the name stored under the Tools menu, Options, User Information.

To Turn Track Changes Off:

Select the Tools menu and deselect Track Changes. Or, you can double click on the TRK letters on the Status bar to turn tracking on and off. Keep in mind that changes made to the document from this point forward will not be tracked. However, changes made previously (when tracking was turned on) will still be documented.

To Hide Comments or Tracked Changes:

To hide all comments and tracked changes in your document, select the View menu and select Markup. This will toggle between displaying or hiding all comments and tracked changes.

To keep comments and tracked changes but hide them only for printing, select the File menu, choose Print and in the Print What box, select Document (rather than Document Showing Markup).

To Remove the Complete Tracking History for a Document, complete the following:

You have two options to permanently remove tracking history for a document:

Option 1: In order to remove all tracked changes and comments, you will need to either accept or reject the changes and comments. To accomplish this, follow these steps:

1. From the Track Changes/Reviewing toolbar, select Show and verify that Comments, Ink Annotations, Insertions and Deletions, Formatting, and Reviewers (All Reviewers) are all checked. If any are not already checked, select the item.

2. From the Track Changes/Reviewing toolbar, click the Next icon (contains a right arrow) to move forward to the next revision or comment and click the Accept Change or Reject Change/Delete Comment icon for each revision or comment. You must Accept or Reject all revisions/comments in the document.

Note: You can quickly accept all changes by selecting the arrow next to Accept Change and choosing Accept All Changes in Document or quickly reject all changes by selecting the arrow next to Reject Change and choosing Reject All Changes in Document.

For more information, please visit: http://office.microsoft.com/en-us/assistance/HA010983881033.aspx

Option 2 (see Tip #42): A tool is available from Microsoft to remove hidden/collaboration data. Visit http://www.microsoft.com/downloads/details.aspx?FamilyId=144E54ED-D43E-42CA-BC7B-5446D34E5360&displaylang=en to download this tool and once downloaded to your PC, complete the following installation steps:

1. Double click on the rhdtool.exe program file that you downloaded to your PC. This will start a setup program.
2. Follow the instructions that appear on your screen to complete the installation.
3. Open the file you wish to remove hidden and collaboration data from and on the File menu, click Remove Hidden Data.

Note: If you do not see the Remove Hidden Data command from the File menu, complete the following:

1. From the Tools menu, select Options and then choose Security.
2. Under Macro security, select Macro Security.
3. Select the Trusted Publishers tab.
4. Select 'Trust all installed add-ins and templates' check box and then click Ok. Click Ok again to close the dialog box.

Tip #94 - Macro Recording Tips - (All Versions)

Tip #95 - Word 'Viewer' 2003 - (Version 2003)

Tip #97 - Text Boxes and Spell Checking - (Versions '97 and higher)

Tip #98 - Shortcuts for Formatting Paragraphs -
   (Versions '97 and higher)

Tip #110 - Software Available to Convert from Word Format to LaTeX2e (All Versions)

Tip #111 - Turn Off Fast Save (All Versions)

Tip #112 - Merge/Split Table Cells (All Versions)

Tip #121 - How to Sort Rows in a Word Table

Tip #120 - Printing a Word Outline

Tip #119 - Add a Calculator Toolbar Button

Tip #118 - Counting Specific Words in your Document

Tip #117 - Adding Margin Icons

Tip #116 - Inadvertently Using the Menu Item Remover

Tip #115 - Copy and Move Word Text with [F2]

Tip #114 - Add a Different Picture to Every Letter in Mail Merge

Tip #113 - Find WHOLE Words Using Find

Tip #112 - Merge/Split Cells in a Table

Tip #111 - Turn Off Fast Save

Tip #110 - Software Available to Convert Word Books to LaTeX2e

Tip #109 - Build a Table of Contents for Figures, Tables, Graphs, etc. in Word 2002

Tip #108 - Create Unnumbered Endnotes

Tip #107 - Things to Check with Chopped Off Page Borders

Tip #106 - Create a Hanging Indent

Tip #105 - Double Spacing for a Print Out Only

Tip #104 - Display the Outlining Toolbar

Tip #103 - Repeating Heading Rows in Tables

Tip #102 - Only Inline Figures can be Seen and Printed

Tip #101 - Using Find/Replace to Get Word Count

Tip #100 - Converting Text Boxes

Tip #99 - Include Word and Character Count in your Document

Tip #98 - Shortcuts for Formatting Paragraphs

Tip #97 - Text Boxes and Spell Checking

Tip #96 - Format Painter Shortcuts

Tip #95 - Word 'Viewer' 2003

Tip #94 - Macro Recording Tips

Tip #93 - Track Changes

Tip #92 - Add a $ currency symbol inside an Access field code within a Word Form Letter

Tip #91 - Printing Booklets

Tip #90 - Inserting the Copyright Symbol

Tip #89 - Line Spacing Shortcut Keystrokes

Tip #88 - Have the Grammar Checker Tool Check to See if your Sentences Begin with Conjunctions - "And", "But", or "Hopefully"

Tip #87 - Reduce the Space between Characters

Tip #86 - Printing Page Ranges

Tip #85 - Auto Macros

Tip #84 - Save vs. Save As

Tip #83 - Saving and File Format Choices

Tip #82 - Fast Saves vs. Making a Backup Copy

Tip #81 - Indenting both Left and Right Margins

Tip #80 - Keeping Paragraphs on the Same Page

Tip #79 - Converting Fields to Text

Tip #78 - View, Print and Copy Word Documents Without Having MS Word Installed

Tip #77 - Windows XP Service Pack 2 and Dynamic Web Content

Tip #76 - Printing Booklets

Tip #75 -  Shade Every Other Row in a Table

Tip #74 - Apply an Underline and an Overline to a Superscripted Character

Tip #73 - Finding Special Characters Using Find/Replace

Tip #72 - Installing Clip Art on the Hard Drive

Tip #71 - Display the Function Key Toolbar

Tip #70 - Visit Microsoft's ClipArt Assistance Site

Tip #69 - Create a Hanging Indent

Tip #68 - You can Password Protect your Word Documents and Block the First Sentence from the File Info

Tip #67 - Change the Character Following Numbers in a Numbered List

Tip #66 - Restore a Mail Merge Document to a Regular Word Document

Tip #65 - Manipulating Text within a Table

Tip #64 - Mixing Styles with Direct Formatting

Tip #63 - Editing and Deleting Footnotes

Tip #62 - Quickly go to Beginning and End of Tables

Tip #61 - Modifying Page Numbering

Tip #60 - Shortcut to Print Preview

Tip #59 - Increase Column Spacing within a Matrix in an Equation

Tip #58 - Add Lines to a Matrix in an Equation

Tip #57 - Starting Word Documents Using a Different Template (other than normal.dot)

Tip #56 - Avoiding Problems when Deleting Section Breaks

Tip #55 - Merging and Selecting Paper from Multiple Trays

Tip #54 - Using the Advance Field

Tip #53 - Saving in PostScript Format

Tip #52 - Prevent Corruption of the Normal.dot File

Tip #51 - Place WordArt Over a Table Graphic

Tip #50 - Creating Outline Subtopics

Tip #49 - Insert the 'Cents' Symbol

Tip #48 - Re-Searching Text Using Find

Tip #47 - Word Equation Editor Saving Equations as a Picture?

Tip #46 - Adding Locations for Templates

Tip #45 - Quickly Remove All Formatting Applied to Text

Tip #44 - No Output Converters for WordPerfect

Tip #43 - Rotate Built-In Watermarks

Tip #42 - Permanently Remove Hidden and Collaboration Data

Tip #41 - Shortcut Keystrokes

Tip #40 - Templates Available from Microsoft

Tip #39 - "Nudging" Inserted Graphics

Tip #38 - Quickly Deleting Words

Tip #37 - Inserting Multiple Drawing Objects and AutoShapes

Tip #36 - Magnify the Windows Character Map and Insert a Character in MS Word

Tip #35 - Inserting Foreign Characters

Tip #34 - Vertically Center Text Within Labels Created Using the Mail Merge Wizard

Tip #33 - Adjusting Column Widths in Word Tables

Tip #32 - Automate Find and Replace Tasks

Tip #31 - Link to a PowerPoint Slide

Tip #30 - Shortcut to Reveal Formatting

Tip #29 - Changing AutoCorrect Options

Tip #28 - Shortcuts for Deleting Text

TIP #27 - Shortcut to Accent/Overstrike

TIP # 26 - Text Converters Available

TIP #25 - Correction for Relative Hyperlinks Not Saving Correctly

TIP #24 - Quickly Jump to a Comment

TIP #23 - Quickly Select/Highlight a Word or Phrase in Your Document

TIP #22 - Over Striking Two Characters Using Field Code and the Backslash

Tip #21 - Quickly Insert Chapter Numbers with Page Numbers

Tip #20 - Quickly Cycle Through Heading Styles

Tip #19 - Insert Today's Date and Have it Update Automatically

TIP #18 - Using 'Find' in a Word Document

TIP # 17 - Convert Adobe Acrobat Reader (*.pdf) files in Word 2002

TIP #16 - Outlook Contacts not Showing up as a Data Source when Merging with Word

TIP #15 - Merge Cells Together By Hand In Tables

TIP #14 - Pictures that go with the Flow

TIP #13 - Automating Graphic Inserts

TIP #12 - Wrap Text Around Graphic Images

TIP #11 - Create a Watermark

TIP #10 - Select a Rectangular Block of Text

TIP #9 - Include the Path and Filename in a Document

TIP #8 - Missing Menu Item

TIP #7 - Hang Your Art on the Spike

TIP #6 - How to Use Bookmarks in Your Documents

TIP #5 - Using AutoText

TIP #4 - Tripleclick - Quick Paragraph Selection

TIP #3 - Format Painter

TIP #2 - Previewing Multiple Word Pages

TIP #1 - Shortcut to Change Case