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MS Windows XP Tips |
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PLEASE NOTE:
The software tips and shortcuts shown below may also work if you’re using
the Office 2007 version. Tips concerning keyboard shortcuts may still work in 2007; in addition, tips that involve using the lower Office version’s ‘menu’ options may have an equivalent function in 2007 using the new Ribbon and OFFICE button (that replaces the previous menu/toolbars). We will be revising our Software Tips pages as part of our upcoming web redesign and we’ll make necessary additions at that time.
TIP #1: GET
BACK TO THE DESKTOP QUICKLY TIP #2: Add A SHORTCUT TO YOUR DESKTOP Right click on the START button, and then click Explore. Browse to the Folder, File or Program from the Folders list. Click once to highlight the item and from the File menu, choose Create Shortcut. Right click on the shortcut icon created and select Send To and then click Desktop. Another easy way to create a shortcut: Rightmouse click on your Desktop, select 'New,' select 'Shortcut,' a wizard begins, click the [BROWSE] button find the program .exe file, or the file you want to create a shortcut of, highlight it and click [OK], click [NEXT], give the shortcut a name (that you'll see under the shortcut), click [FINISH]
TIP #3: KEYBOARD SHORTCUTS
TIP #4: TOGGLE BETWEEN THE TWO FOLDER VIEWS IN
WINDOWS EXPLORER Right click anywhere on your desktop and select Properties. Select the Desktop tab, and click an item in the Background list. In the Position drop-down menu, you can choose to Center, Title or Stretch. TIP #6: ADD A FOLDER TO THE TASKBAR Right click on the Tasksbar, and select Toolbars and click New Toolbar. Browse to the Folder you want and all the items in your chosen folder will be added to your taskbar. You can remove the toolbar from the Taskbar by right-clicking on the tasksbar and choosing the item to remove the check mark.
TIP #7: SHOW HIDDEN PROGRAMS OR SYSTEM FILES
TIP #8: RENAME A SERIES OF FILES
TIP #9: SYSTEM
SETTINGS TIP #10: DETERMINE WHICH FILES ARE ENCRYPTED In Windows Explorer, open the folder and on the View menu, select Choose Details (the choice was Choose Columns in Windows 2000). Select the Attributes check box from the Details list. Encrypted files show a letter E in the Attributes column. New to Windows XP, you can set an option to display encrypted files a certain color. On the Tools menu, choose Folder Options, select the View tab, and select Show Encrypted or Compressed NTFS Files in Color. TIP #11: QUICKLY FIND THE POWER OPTIONS DIALOG BOX Right click on the desktop and choose Properties. Choose the Screen Saver Tab and then click on the Power Button. Your Power Options dialog box will appear. You can protect your files during a Power Outage by configuring your PC or laptop for hibernation. Check the Hibernation Tab and then select Enable Hibernate Support check box. TIP #12 - QUICKLY LOCK YOUR COMPUTER You can create a shortcut and move it to your Taskbar or Quick Launch Bar to quickly lock your PC:
TIP #13 - ZIP FILES AUTOMATICALLY USING WINDOWS XP's BUILT-IN CAPABILITY OF HANDLING ZIP FILES In Windows XP you can now compress Zip files by using the 'Send To' option and placing the files in a Windows XP compressed folder. Here's how: To send your files to the compressed (zipped) folder: Highlight (select)
the files you want to 'zip' o The Zip file appears as a manila file folder icon with a zipper on it. To copy and decompress the zipped files: Right-click the compressed folder icon, select 'Extract All' ALERT: If you have a Zip program already installed on your machine, you will not see the "compressed folders" feature--you will need to use your third-party program to manage Zip files. TIP #14 - OPEN THE CONTROL PANEL FAST If you want to get to your Control Panel fast, here’s a way you can do it through the START button: Touch the ‘Windows’ key
(to the right of the left CTRL key on your keyboard), then touch R
(on the keyboard) TIP #15 - GREAT PC SUPPORT SITE Visit http://www.bootdisk.com/ for lots of support utitilities including:
TIP #16 - USING THE WINDOWS 'MAGNIFIER'
ACCESSIBILITY FEATURE To set/change the magnification: Click START
button The magnifier creates a separate window that will display the magnified image of a portion of your screen. You can click EXIT to exit the Magnifier TIP # 17 - RECORD, PLAY & ORGANIZE YOUR FAVORITE MUSIC IN XP Windows XP has Windows Media Player that enables you to record and organize your music, and you can also play your favorite songs. You can copy your music easily from audio CDs or from the many radio stations on the Internet that you may listen to. You can also organize the music you copy onto the hard drive into play lists that you can play in Windows Media Player. You can copy your music onto your MP3 player or other portable devices.
TIP # 18 - NEW FEATURE - COPY AND MOVE FILES OR
FOLDERS USING 'FILE/FOLDER FUNCTIONS' IN LEFT PANE OF MY COMPUTER OR MY
DOCUMENTS FOLDER When you select folder/files, you can then quickly do the following by clicking on the links in the 'File and Folder Tasks' area (on the left pane of your window): ==If you select a single file, 'Move this File' and 'Copy this File' appears ==If you select a single folder, 'Move this Folder' and 'Copy this Folder' appears ==If you select multiple files/folders, 'Move the Selected Items' and 'Copy the Selected Items' appears Tip # 19 - You can Quickly Maximize or Restore your Open Programs' Windows You can quickly maximize a program's window by using the maximize button or by double clicking anywhere on the program's title bar. Double click on the program's title bar again to restore the program's window. Tip # 20 - Placing the Volume Control on the Windows Taskbar: You can place the volume control on the Windows Taskbar. Here's how: 1. Select the 'Start' button, select 'Control Panel' and then select 'Sounds, Speech, and Audio Devices'. 2. Click on the Sounds and Audio Devices icon and then check the 'Place Volume Icon in the Taskbar' check box. Click 'Ok' to close the dialog box. The speaker icon should now appear next your clock on the Windows Task Bar (lower right corner of your screen). Tip # 21 - Turn on the Underline that Indicates Shortcut Keys: In earlier versions of Windows, letters of menu items would be underlined to indicate that you can press the Alt key plus the underlined letter to activate the command. Here's how you can turn these back on in the Windows XP operating system: 1. Right click anywhere on your desktop and select 'Properties' from the menu that appears. 2. Select the 'Appearance' tab. 3. Click on the 'Effects' button and uncheck 'Hide Underlined Letters from Keyboard Navigation Until I Press the Alt Key'.
Tip #22 - Magnify the Windows Character Map (which
allows you to add accented characters to foreign words) and Insert a
Character in MS Word: Tip #23 - After You Turn Off the Language Bar in Windows XP, You Cannot Turn it Back On Microsoft's Knowledge Base offers the following solution:
For more information regarding this problem, please visit http://support.microsoft.com/?kbid=819783 Tip #24 - Extend the Life of Your Battery Here's some tips on extending your laptop's battery life:
Tip #25 - Redirecting Documents from Default 'My Documents' Folder You don’t need to put your
data in the ‘My Documents’ folder that Microsoft identifies as the default
within Windows.
TIP #26 - Move, But Don’t Remove Excess Fonts Tip #27 - Create a Desktop Shortcut to Shut Down Windows You can create an icon on your desktop to shut-down your computer. Here's how:
Tip #28 - Inability to Open or Save GIF and JPEG Files in MS Paint if MS Office is NOT Installed If you are running Windows XP and do not have MS Office installed, you may have noticed that you are unable to Open or Save JPG or GIF image files using the MS Paint program. This is due to the fact that MS Paint uses the image filters installed when MS Office is installed. Without these image filters, MS Paint cannot open GIF or JPEG files and you would have to use another image editing software package to open or save gif and jpeg files. Tip #29 - Removing the Desktop Cleanup Wizard If you find the Desktop Cleanup wizard annoying, you can remove this wizard. Here's how:
If you decide that you want to manually run the Desktop Cleanup wizard even though it will not automatically prompt you every 60 days, you can do so by right clicking on the desktop, choosing Properties, selecting the Desktop tab, clicking on the Customize Desktop button and clicking the 'Clean Desktop Now' button. Tip #30 - Remove the "Send a Report to Microsoft" Prompt. When WIndows XP crashes or hangs, you will see a message prompting you to send an error report to Microsoft. If you do not want this message prompt to appear, here's how you can disable it:
TIP #31 - Setting a Default Folder ‘View’
The Windows taskbar displays all open folders and running programs. Here are a few Taskbar Tips: 1. If you have several programs open and you want to bring a particular program to the front, click on its name on the taskbar. 2. If you want to open a file in a program that is displayed on the taskbar, drag the file and hover over the program's icon on the taskbar keeping the left mouse button held down. After a few moments, the program will open with the file. 3. If the taskbar disappears, press CTRL+Esc for it to reappear. 4. If the task bar is too small, place your mouse over the edge of the task bar until your cursor changes to a double arrow then hold down the left mouse button and drag up to resize the task bar. 5. If the task bar is too large, place your mouse over the edge of the task bar until your cursor changes to a double arrow then hold down the left mouse button and drag down to resize the task bar. If your mouse is not working correctly, here are a few things you can try:
Tip #34 - Computer Not Responding? When nothing on-screen
moves except the mouse pointer, the computer is frozen up solid. Try the
following to correct this problem: 3. If MS Windows is still
not responding, press Ctrl+Alt+Delete to reopen the Windows Task
Manager and click the 'Shut Down' button. Your computer should
shut down and restart. Tip #35 - Using Customized Photos for Windows Screensaver You can customize the Windows Screensaver to use your own photo files. Here's how:
Your screen saver will now consist of a slide show with your photos. Tip #36 - Change the Windows Media Player Interface ("Skin"): The Windows Media Player Interface, called Skin, can be changed and here's how: 1. Open Media Player (Start, All Programs, Accessories, Entertainment, Windows Media Player). 2. Click on the 'Skin Chooser' button (from the menu appearing on the left side of the window). 3. Choose a skin from the list and a preview will appear. To see even more skin choices, click the 'More Skins' button (appearing at the top of the list). 4. Once you find a skin that you would like to apply, click the 'Apply Skin' button (appearing at the top of the list of skin choices). There is a new Microsoft site for home users. Visit http://go.microsoft.com/?linkid=716713 to visit this one-stop resource for home users. At this site, you can access articles, tips, and links to the best support pages to help you be more productive.
Tip #38 - Add
a Shortcut to the Start Up Folder
Tip #39 - Movies, Play Back Quality
Tip #40 - Windows XP Service Pack 2 and MS Word Dynamic
Web Content
Tip #41 - A Word About Passwords When creating any
password (not just your College of Engineering Network Account Password),
you can follow Electronic and Computer Services password policy. This policy
is found at
http://www.ecs.psu.edu/communications/support/AccPass.asp.
Tip #42 - The Difference between Stand By, Shut Down,
and Restart Standby or Hibernate features:
Saves all your work and puts the computer in virtual sleep. Tip #43 - Organize your Files into Groups If you have a folder that contains subfolders and various file types, you can organize this folder's contents by following these steps: 1. Launch My Documents (double click on the 'My Documents' icon appearing on your desktop). 2. In the Windows Contents pane (left side), right click and select 'Arrange Icons By' and then select 'Show in Groups'. 3. Right click once more in the Windows Contents pane (left side), select 'Arrange Icons By' and select either 'Name', 'Size', 'Type', or 'Method'. Tip #44 - Maximize vs. Full Screen Window If you maximize a Window and you find that it is still not large enough, try displaying the Window at Full Screen. Here's how: Press and hold the Ctrl key and then double-click the Window's title bar.
Tip #45 - Turning Off the Search Animation
Tip #46 - Creating a Restore Point
Tip #47 - Activating Windows XP If you wish to install Windows XP on more than one computer, it may be more cost effective to purchase a special, multi-version license/MS License Pack. Note: If you have no Internet connection, you will need to activate the software by calling Microsoft's toll free number.
Tip #48 - Burning Pictures to a CD 1. Open Windows Explorer (Start button, All Programs, Accessories, Windows Explorer) and if displayed, close the Folders Pane on the left side of your Window (by either clicking on the Folders button on the toolbar or by clicking on the X appearing in the Folders Pane). Closing the Folders Pane will allow you to see the Copy to CD option. 2. Select the picture files you wish to copy, then click Copy to CD in the Picture Task list. If this does not appear, right click on one of the selected files and choose Send To and then choose CD Drive. MS Windows will store these selected files to a temporary "holding" area. 3. Click the Windows Start button, My Computer, your CD burner drive (most often drive D:), and Windows will display the contents of the temporary "holding" area. 4. Type a name for the CD such as My Photos and then click Next. 5. Click Finish and the files will burn to the CD. Tip
#49 - Article Describing How To Remove Unused Programs
Tip #50 -
Secure Your
Data 1. Regularly back-up the data residing on your PC to help protect yourself from data loss. 2. If you are going to sell or give your PC to someone else, be sure to erase your data with a secure deletion program such as "Drive Scrubber" or "Digital Shredder" to remove all traces of your data. If you simply delete your data files, Windows XP will only mark the area on the hard disk where the file resides as rewriteable without actually deleting the file. This means that your data is still there until it is overwritten and with the right tools, the data in these "deleted" locations can even be recovered.
Tip #51 - New Windows XP Memory Protection Tip #52 - Moving a Window That's Off the Screen If you have a window that is off the screen and can see only a tiny part of the title bar, click on the part of the title bar that you can see and drag to place it on the center of your desktop. If you cannot see any of the title bar, click on any part of the window that is showing and press Alt+Spacebar. A menu will appear. From this menu, choose Move and then use your arrow keys to move the window to where you can view it on your desktop, and then press Enter.
Tip #53 - Recover Deleted Items Please note: You cannot use the Windows XP Recycle Bin to restore files that were deleted from a network drive, floppy drive, CD-RW, or USB drive. However, there are commercial software products available that can do this. |
Table of Contents Tip #52 - Moving a Window That's Off the Screen Tip #51 - New Windows XP Memory Protection Tip #49 - Article Describing How To Remove Unused Programs Tip #48 - Burning Pictures to a CD Tip #47 - Activating Windows XP Tip #46 - Creating a Restore Point Tip #45 - Turn Off Search Animation Tip #44 - Maximize vs. Full Screen Window Tip #43 - Organize your Files into Groups Tip $42 - The Difference Between Stand By, Shut Down and Restart Tip #41 - A Word About Passwords Tip #40 - Win XP Service Pack 2 and MS Word Dynamic Web Content Tip #39 - Movies - Play Back Quality Tip #38 - Shortcut to the Start Up Folder Tip #36 - Change the Windows Media Player Interface ("Skin") Tip #35 - Using Customized Photos for Windows Screensaver Tip #34 - Computer Not Responding? Tip #31- Setting a Default Folder View Tip #30 - Remove the "Send a Report to Microsoft" Prompt Tip #29 - Removing the Desktop Cleanup Wizard Tip #28 - Inability to Open or Save GIF and JPEG files in MS Paint if MS Office is Not Installed Tip #27 - Create a Desktop Shortcut to Shut Down Windows Tip #26 - Move, but Don't Remove Excess Fonts Tip #25 - Redirecting Documents from Default 'My Documents' Folder Tip #24 - Extend the Life of Your Battery Tip #23 - After Turning Off the Language Bar, Can't Turn it Back On? Tip #22 - Magnify the Windows Character Map and Insert a Character in MS Word Tip #21 - Turn on the Underline that Indicates Shortcut Keys Tip #20 - Placing the Volume Control on the Windows Taskbar Tip #19 - Quickly Maximize or Restore your Open Programs' Windows
TIP #18 - New Feature - Copy and Move Files or Folders
Using 'File/Folder Functions' in Left Pane of My Computer or My Documents
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| Updated 07/24/08 - LAS | ||